Business Administrator - San Juan School District

Business Administrator - San Juan School District

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the education, knowledge, character and experience requirements. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• An effective communicator with excellent people skills, able to build mutual trust and respect with employees, families and community members through open communication
• A person with strong moral character, integrity, and high ethical conduct
• A good listener who is accessible and willing to communicate openly with staff and patrons
• A person competent in school finance, long-range planning and management of district resources
• A person with experiences and understanding of accounting and governmental accounting
• An advocate for the School District and its students in the community and at the state level
• A person with an exceptional ability to problem solve, make decisions and effectively delegate authority
• An individual with a working knowledge of law and policy governing public education at the federal, state, and local level with the ability to effectively work with elected officials.
• An individual who possesses a strong work ethic and the willingness to devote whatever time is necessary to do the job

San Juan School District expects all employees to practice high standards of moral and ethical conduct that are consistent with the values taught in our schools. All employees are expected to be law abiding, ethical and honest, and demonstrate respect for the dignity of all students, colleagues, parents, and members of the community.

Duties and Responsibilities

Will include but are not limited to:

• School Business Administrator duties and responsibilities provided by Utah Code (Section 53G-4-403)
• Supervision and responsibility for business functions in the School District
• Attend all meetings of the Board, be responsible for the maintenance of an accurate record of its proceedings, and have custody of the seal and records
• Be custodian of all School District funds, be responsible and accountable for all money received and disbursed, and keep accurate records of all revenues and their sources
• Countersign with the President of the Board all warrants and claims against the School District as well as other legal documents approved by the board
• Prepare and submit to the Board each month a written report of the School District’s receipts, expenditures, and detailed accounts payable items
• Use uniform budgeting, accounting, and auditing procedures, and forms approved by the State Board of Education, which shall be in accordance with generally accepted accounting principles or auditing standards and Title 63, Chapter 38 Utah Budgetary Procedures Act
• Prepare and submit to the Board a detailed annual statement for the period ending June 30th of the revenue and expenditures, including beginning, and ending fund balances
• In consultation with the Superintendent prepare and submit budget documents and statistical and fiscal reports required by law to the State Board of Education
• Ensure the adequate internal controls are in place to safeguard the School District’s funds
• Coordinate GRAMA (Government Records Access and Management Act) in the School District
• Represent the Board for all State and Federal reporting
• Coordinate the School District’s participation in the risk management pool
• Serve as liaison between school district and Utah State Board of Education in submitting required reports
• Coordinates matters pertaining to:
  • Student insurance and accidents
  • Employee accidents – First Report of Injuries
  • District liability, property insurance with State Risk Management
• Coordinates financial and statistical matters with school principals and secretaries including internal audits of individual school records
• Provides supervision for accounting, payroll, purchasing, inventory, transportation, custodial, food service, maintenance, technology, housing, and District Media Center
• Serves on district negotiation team
• Perform other duties as the Superintendent and/or the Board may require
• Represent District on USBA Health Insurance Pool and Workers Compensation Pool

To be considered for this position, applicants must submit a single PDF file electronically to Richard Stowell at rstowell@usba.cc by May 5th. If there are insufficient applicants at that time to fill the position, the position will remain open until filled. The PDF file must contain the following:

1. A formal letter of interest
2. A current vita sheet or resume that details your professional preparation, experience, and achievements
3. An application, which is available at www.usba.cc
4. Three current Letters of Recommendation addressing your professional qualifications and attributes
5. Transcripts from the colleges/universities in which you have earned degrees
6. A copy of certifications and licenses All required materials should be submitted electronically to Richard Stowell, Utah School Boards Association: 860 East 9085 South, Sandy, UT 84094. rstowell@usba.cc 801-566.1207